How do I get a certified true copy of a document?

Answered by Willie Powers

To obtain a certified true copy of a document, you will need to follow a few steps. Here is a detailed guide on how to go about it:

1. Identify the document: Determine the specific document you need to obtain a certified true copy of. It could be a birth certificate, marriage certificate, academic transcript, or any other official document.

2. Locate the issuing authority: Find out which organization or government agency issued the original document. This could be a vital records office, educational institution, or a government department.

3. Contact the issuing authority: Reach out to the issuing authority and inquire about their process for obtaining certified true copies. They will provide you with the necessary information, such as application forms and required supporting documents.

4. Secure the application form: Obtain the application form either by downloading it from the issuing authority’s website or by visiting their office in person. Make sure to get the most recent version of the form.

5. Fill out the application form: Carefully complete the application form, providing accurate and up-to-date information. Be sure to fill in all the required fields and double-check for any errors or omissions.

6. Gather supporting documents: Along with the application form, you will typically need to submit certain supporting documents. These may include identification documents, proof of relationship (if applicable), or any other documents specified by the issuing authority.

7. Submit the application: Once you have filled out the application form and gathered the required supporting documents, submit them to the issuing authority. You can usually do this in person or by mail, depending on their preferred method.

8. Wait for processing: The issuing authority will review your application and verify the authenticity of the original document. This process may take some time, so be prepared to wait patiently.

9. Issuance of Order of Payment Slip (OPS): If your application is approved, the issuing authority will issue an Order of Payment Slip (OPS). This will indicate the fees you need to pay for the certified true copy.

10. Pay the fees: Proceed to the designated payment area and pay the required fees indicated on the OPS. Keep the original official receipts as you will need to submit them later.

11. Submit the application with receipts: Once you have paid the fees, submit the accomplished application form with the required attachments. Attach the original official receipts to validate your payment.

12. Await the certified true copy: After submitting your application and receipts, you will need to wait for the issuing authority to process your request. They will provide you with the certified true copy of the document once it is ready.

It’s important to note that the specific process and requirements may vary depending on the issuing authority and the type of document you are requesting a certified true copy of. Therefore, it is always advisable to contact the relevant authority directly for precise instructions.

I hope this detailed guide helps you in obtaining a certified true copy of your document. Good luck!