How do I create a Word document that will auto fill information?

Answered by Jarrod Smith

To create a Word document that can automatically fill in information, you can use the AutoComplete feature. This feature allows you to quickly insert frequently used text or phrases into your document without typing them out every time. Here’s how you can set it up:

1. Highlight the text: Start by typing the text you want to use as an AutoComplete suggestion. For example, let’s say you want to insert “Ironfoundersson Inc.” frequently in your document.

2. Click “Insert”: Once you have the text highlighted, go to the Word menu bar and click on the “Insert” tab.

3. Click “AutoText”: In the “Text” section of the toolbar, you’ll find a button labeled “AutoText.” Click on it to open the AutoText dialog box.

4. Add the text: In the AutoText dialog box, you’ll see a field where you can enter the name of your AutoText entry. Type a descriptive name like “Ironfoundersson Inc.” to easily identify it later.

5. Click “OK”: After entering the name, click “OK” to add the text as an AutoText entry.

6. Enable AutoComplete suggestions: To make sure AutoComplete suggestions are visible, go to the “File” menu and select “Options.” In the Word Options dialog box, click on the “Proofing” tab.

7. Check the box: Look for the section labeled “AutoCorrect options” and check the box labeled “Show AutoComplete suggestions.” This will enable the AutoComplete feature in Word.

8. Click “OK”: Once you’ve checked the box, click “OK” to save the changes and close the Word Options dialog box.

Now, whenever you type “Iron” anywhere in your document, Word will recognize it as an AutoComplete suggestion. Press “Enter” to insert “Ironfoundersson Inc.” into your document. This can save you time and effort when you need to insert frequently used text or phrases.

Remember, AutoComplete suggestions are not limited to just one entry. You can create multiple AutoText entries for different phrases or text snippets you use regularly. Simply follow the same steps for each entry you want to add.

By using the AutoComplete feature in Word, you can easily create a document that automatically fills in information. This can be a time-saving tool for repetitive tasks and frequently used text.