To scan and send a document by email, follow these step-by-step instructions:
1. Ensure that your printer/scanner is connected to your computer and turned on.
2. Open your scanning application on your computer. This application may vary depending on the brand and model of your printer/scanner. If you are unsure which application to use, refer to the user manual or search online for instructions specific to your device.
3. Place the document you want to scan face-down on the scanner glass or face-up in the automatic document feeder (if available).
4. In the scanning application, select the option to scan a document. This may be labeled as “Scan,” “Scan to Computer,” or similar.
5. Choose the desired scan settings, such as color mode (color, grayscale, or black and white), resolution, and file format. For most document scans, black and white or grayscale at a standard resolution (e.g., 300 dpi) is sufficient.
6. Start the scanning process by clicking on the “Scan” or similar button in the application. The scanner will then capture an image of the document.
7. Once the scanning is complete, the scanned document will typically be saved to a default location on your computer. Take note of where the file is saved or choose a specific location if prompted.
8. Locate the scanned document on your computer. You can usually find it in the “Scanned Documents” or “Scans” folder, or in the default location specified by the scanning application.
9. Right-click on the scanned document file and select “Share” or “Send to” from the context menu. Then, choose the option to send it via email.
10. A new email window will open with the scanned document attached. Fill in the recipient’s email address in the appropriate field, add a subject line, and compose your email message as desired.
11. Review the email content, ensuring that the attached document is correctly displayed and that you have included any necessary information or instructions.
12. Click the “Send” button to send the email with the scanned document attached. The recipient will then receive the email with the scanned document.
Remember to check your email’s sent folder to confirm that the email was successfully sent.
These steps provide a general guideline for scanning and sending a document by email. However, the specific process may vary slightly depending on your printer/scanner model and the scanning application used. Always refer to the device’s user manual or online resources for detailed instructions tailored to your specific setup.