How do I set up automatic responses?

Answered by Jeremy Urbaniak

To set up automatic responses, follow the steps below:

1. Open your email account and navigate to the settings or options menu. This can usually be found by clicking on your profile picture or initials in the top-right corner of the screen.

2. Look for the option labeled “Automatic Replies” or “Out of Office.” Click on it to access the settings for automatic responses.

3. In the Automatic Replies box, you will typically see two tabs: “Inside My Organization” and “Outside My Organization.” The former is for setting up responses to colleagues or teammates within your company, while the latter is for external contacts.

4. Select the “Inside My Organization” tab, as this is where you can customize the response that will be sent to your colleagues while you are out of the office.

5. Type the message you want to send as an automatic reply in the text box provided. Be sure to include relevant details such as the dates you will be away, alternative contacts they can reach out to, and any important information they may need to know.

6. If necessary, you can also customize the response for external contacts by switching to the “Outside My Organization” tab and following the same steps as above.

7. Once you are satisfied with your automatic response message, click “OK” or “Save” to save your settings. Your email system will now automatically send the configured reply to anyone who sends you a message while you are away.

It’s important to note that different email providers or applications may have slightly different steps or terminology for setting up automatic responses, but the general process remains similar. If you are unsure, you can refer to the help documentation or support resources provided by your specific email service.