How long are Teams messages stored?

Answered by Stephen Mosley

Teams messages are stored for a specific amount of time, which can vary depending on the type of data. Let’s take a closer look at the different types of data and how long they are retained in Teams.

1. Files shared in the chat: When you share files in a chat, they remain available for as long as the chat exists. This means that as long as the chat is not deleted, the files will be accessible to all participants of the chat.

2. Calendar items: Similarly, calendar items in Teams will remain available for as long as they are not deleted. This allows you to refer back to past and future events and access any associated details or documents.

3. Call history: Teams keeps a record of your call history for a period of 30 days. This includes details such as the participants, duration, and type of call. This can be useful for reviewing and tracking your communication history.

4. User location: Teams retains user location data for a period of 90 days. This allows you to refer back to previous locations you may have shared within Teams. It’s worth noting that this data is typically used for features like location sharing during meetings or events.

5. Chat and message history: Teams retains chat and message history indefinitely. This means that all the conversations and messages you send and receive within Teams will be stored and accessible for as long as the Teams account exists. This is particularly useful for referencing past discussions or searching for specific information.

It’s important to note that organizations may have specific policies in place regarding data retention in Teams. These policies can vary, and certain data may be subject to deletion or archival after a specified period of time. It’s always a good idea to familiarize yourself with your organization’s data retention policies to ensure you are aware of any specific limitations or requirements.

Teams messages are stored for an indefinite period of time, allowing you to access and refer back to past conversations and information. However, it’s important to be aware of any specific data retention policies that may be in place within your organization.