How do I write a letter to dismiss a dental office due to non payment?

Answered by Randy McIntyre

Dear [Patient’s Name],

I hope this letter finds you well. I am writing to inform you that I am withdrawing from further professional responsibility regarding our doctor-patient relationship. Regrettably, our records indicate that there has been no payment activity on your account since the treatment was rendered.

As a dental office, we strive to provide exceptional care to all our patients, and it is essential for us to maintain a mutually respectful and responsible relationship. Unfortunately, the lack of payment for the services rendered makes it challenging for us to continue providing you with the necessary dental care.

I understand that financial situations can be difficult, and I want to assure you that we have made every effort to accommodate your needs. We have reached out to remind you about the outstanding balance and have offered flexible payment options. However, despite our attempts, the account remains unpaid.

Maintaining a positive doctor-patient relationship is vital to us, and we believe that open and honest communication is the foundation of any successful partnership. Therefore, it is with regret that we must inform you of our decision to no longer provide dental services to you.

We understand that finding a new dental office can be challenging, and we are committed to ensuring a smooth transition for you. With this in mind, we would be happy to assist you in transferring your dental records to your new provider. Please let us know the contact information of your new dental office, and we will make the necessary arrangements.

We sincerely hope that you are able to find a dental office that meets your needs and provides you with the care you deserve. Oral health is crucial, and we encourage you to seek the necessary dental services to maintain your overall well-being.

Thank you for your understanding and cooperation in this matter. Should you have any further questions or concerns, please do not hesitate to contact our office. We wish you all the best in your future dental endeavors.

Yours sincerely,

[Your Name]
[Your Title/Position]
[Dental Office Name]
[Contact Information]

Bullet List:
– Our records indicate no payment activity since treatment
– We have made efforts to accommodate your needs
– Open and honest communication is essential in doctor-patient relationship
– We regretfully inform you of our decision to no longer provide dental services
– We will assist in transferring your dental records to your new provider
– Encourage seeking necessary dental services for overall well-being
– Contact us with any further questions or concerns.