How do I select multiple emails in Outlook without rows?

Answered by Willian Lymon

In Outlook, there are a few different ways to select multiple emails without using rows. I will explain these methods in detail below:

1. Using Ctrl or Shift keys: You can use the Ctrl key to select multiple emails individually. Simply hold down the Ctrl key on your keyboard and click on each email you want to select. This allows you to choose emails that are not adjacent to each other.

Alternatively, you can use the Shift key to select a range of emails that are next to each other. Click on the first email in the range, hold down the Shift key, and then click on the last email in the range. This will select all the emails in between as well.

2. Selecting all emails in a folder: If you want to select all the emails in a specific folder, you can use the Ctrl + A keyboard shortcut. This will select all the emails in the folder, regardless of their position.

3. Selecting emails based on criteria: Outlook also provides options to select emails based on certain criteria. For instance, you can use the search feature to find emails from a specific sender or with a particular subject. Once the search results are displayed, you can use the Ctrl or Shift keys as mentioned earlier to select multiple emails from the search results.

4. Using the filter function: Outlook has a filter function that allows you to narrow down the emails displayed in a folder based on various criteria such as sender, date, or category. You can apply filters to your folder view by clicking on the “Filter Email” button in the toolbar. Once the filter is applied, you can select multiple emails using the Ctrl or Shift keys.

In my personal experience, I have found these methods to be quite useful when managing a large number of emails in Outlook. Whether I need to select specific emails or a whole bunch of them, these techniques have made the process much more efficient.

To summarize, there are multiple ways to select multiple emails in Outlook without using rows. You can use the Ctrl or Shift keys for individual or range selection, the Ctrl + A shortcut to select all emails in a folder, utilize search results, or apply filters to narrow down your selection. These methods can save you time and effort when organizing and managing your emails.