How do I create a dynamic drop-down list in Google Sheets?

Answered by Douglas Hiatt

To create a dynamic drop-down list in Google Sheets, you can use the Data Validation feature. Here’s how you can do it:

1. Open your Google Sheets document and select the cell where you want to create the drop-down list.

2. Go to the “Data” menu at the top of the sheet and click on “Data Validation.”

3. In the Data Validation dialog box that appears, you’ll see different options. Choose “List from a range” for the “Criteria.”

4. Now, you need to specify the range that contains the names of the fruits or vegetables you want to include in the drop-down list. For example, if your list is in cells A1 to A5, you would enter “A1:A5” in the “List of items” field.

5. Make sure the option “Show dropdown list in cell” is checked. This will display a drop-down arrow in the selected cell, allowing users to choose from the list.

6. Click on the “Save” button to apply the data validation and create the dynamic drop-down list.

Once you’ve completed these steps, the selected cell will have a drop-down arrow, and when clicked, it will display the list of fruits or vegetables you specified. Users can then select one of the options from the drop-down list.

The great thing about a dynamic drop-down list is that you can easily update the list of fruits or vegetables by adding or removing items from the range you specified in the data validation. The drop-down list will automatically update to reflect these changes.

For example, if you initially had “Apple,” “Banana,” and “Orange” in your list, but later decide to add “Mango,” you can simply insert a new row with “Mango” in the range you specified. The drop-down list will now include “Mango” as an option without any further adjustments needed.

Creating dynamic drop-down lists can be highly useful when you have changing data or want to provide a predefined set of options for users to choose from. It can save time and ensure data consistency in your Google Sheets document.