Participants in a Zoom meeting have the ability to share their screen even without the host’s permission. By default, Zoom allows any participant to share their screen, audio, and video. This can be convenient for collaborative meetings where participants need to present or discuss something.
However, as the host of the meeting, you have the authority to change these settings and manage the participants’ abilities. You can control who can share their screen, audio, and video during the meeting.
To change these settings during a meeting, you can follow these steps:
1. As the host, you have access to various controls at the bottom of the Zoom meeting window. Look for the “Participants” button and click on it. This will open the Participants panel on the right side of the screen.
2. In the Participants panel, you will see a list of all the participants in the meeting. Find the participant whose sharing permissions you want to change and hover over their name.
3. Click on the “More” button (represented by three dots) that appears next to the participant’s name. This will open a menu with additional options.
4. From the menu, you can choose to “Allow to Record,” “Make Host,” or “Make Co-Host.” To manage the participant’s screen sharing ability, select the “Allow to Share Screen” option. This will either enable or disable their screen sharing capability, depending on the current setting.
5. If you want to change the default settings for all participants, you can do so before the meeting starts. You can access the meeting settings by logging into your Zoom account on the web and navigating to the “Settings” section. Under the “Meeting” tab, you will find options to control the default screen sharing permissions for participants.
It’s worth noting that even if a participant is allowed to share their screen, the host still has the ability to reclaim control and stop the screen sharing if necessary. Additionally, hosts can also enable the “Screen Share for Host Only” setting, which restricts screen sharing to the host only, preventing participants from sharing their screens.
In my personal experience, I have found it useful to have participants share their screens during collaborative meetings. It facilitates effective communication and enables everyone to contribute and present their ideas. However, there may be situations where you want to restrict screen sharing to maintain control over the meeting or minimize distractions.
As the host, you have the ability to manage and control the screen sharing permissions of participants in a Zoom meeting.